Tracelia Privacy Policy

1. Data Controller

The Data Controller of your personal data is the founder of the Tracelia project:

(Note: The formal business entity for Tracelia is currently under formation. Until the entity is fully incorporated, the founder acts as the sole Data Controller.)

All GDPR-related inquiries can be directed to: compliance@tracelia.com.

2. What Data Do We Process?

Currently, as we are in a pre-launch/marketing phase, we limit data collection to what is necessary for communication and analytics. We process the following categories of data:

A. Communication and Marketing Data

• Data: First Name, Last Name, Email Address, Company/Organization Name.
• Source: Provided voluntarily by you via contact forms, "Founder's Club" applications, talent network signups, or waitlist subscriptions.

B. Technical Data and Logs

• Data: IP address (processed in a limited and proportionate manner), device type, browser information, system logs.
• Source: Automatically collected when you access our Service to ensure security and stability.

C. Analytics Data

• Data: Pages visited, time spent on pages, button clicks, referral source, and general location (City/Country level).
• Note: We do not collect personal identifying information in this category.

3. Purposes and Legal Bases for Processing

We process your data for specific purposes based on the following legal grounds under the GDPR:

• Communication & Marketing (Art. 6(1)(a) GDPR): Sending newsletters, waitlist updates, and responding to inquiries submitted via forms. This is based on your explicit consent.
• Analytics (Art. 6(1)(a) GDPR): Understanding how visitors interact with our website to improve user experience. This is processed only after you provide consent via our cookie banner.
• Security & Diagnostics (Art. 6(1)(f) GDPR): Detecting abuse, protection against attacks (DDoS), and monitoring system stability. This constitutes the Legitimate Interest of the Controller.

4. Data Recipients (Processors)

To provide our website and maintain high technical standards, we entrust data processing to trusted technology partners. All our providers ensure compliance with the GDPR.

Hosting & Infrastructure:

Cloud-based infrastructure and hosting providers (including AWS-backed platforms and edge delivery providers).

Security & CDN:

Cloudflare, Inc.

Analytics:

Google Analytics.

Email & Communication:

Transactional email and communication service providers.

Data transfers outside the European Economic Area (EEA) are conducted pursuant to Article 46 GDPR, based on Standard Contractual Clauses (SCCs) and the EU-U.S. Data Privacy Framework where applicable.

5. Data Retention Period

We retain your data only for as long as necessary:

• Marketing & Contact Data: Until you withdraw your consent (unsubscribe) or request data deletion.
• Analytics Data: Retained for 14 months (according to Google Analytics retention settings).
• Technical Logs: Up to 12 months, for security and audit purposes.

6. Your Rights

In accordance with the GDPR, you have the right to:

• Access your data (obtain a copy).
• Rectify (correct) your data.
• Erasure ("right to be forgotten") – you can request deletion of your data at any time.
• Restrict processing.
• Data portability (receive your data in a structured format).
• Object to processing based on legitimate interest.
• Withdraw Consent: You may withdraw your consent for marketing or analytics at any time (e.g., by clicking "unsubscribe" in emails or clearing cookies).

To exercise these rights, please contact us at: compliance@tracelia.com.

7. Cookies and Tracking Technologies

We use essential cookies for consent management and optional analytics cookies (Google Analytics) to understand how visitors use our website. Analytics cookies are only set after you provide consent through our cookie banner.

We do not use your data for advertising purposes or share it with third-party advertisers. Your personal information is not sold or rented to anyone.

Managing Cookies

You can change your browser settings to block cookies or clear your consent preferences at any time. Please note that blocking essential cookies may affect the functionality of the website.

8. Data Security

We apply industry standards to protect your data, including:

• Connection encryption (SSL/TLS).
• Restricted access to personal data (authorized personnel only).

9. Changes to the Privacy Policy

We reserve the right to update this Policy, especially upon the formal registration of the Tracelia business entity. We will inform you of significant changes via email or a website notification.